At Keller Williams Integrity Realty, ensuring a professional and consistent appearance for our office spaces is important. When agents move into or between offices, their name and title are typically displayed on their office door or window as part of our branding standard. However, the cost of this name vinyl depends on the circumstances of the move and the rental agreement.
This article outlines the policy for who is responsible for the cost of door vinyls during office moves, including scenarios involving free rent, paid rent, office switches, and logo customization.
Policy Overview
1. Moving into an Office with Free Rent
- Agents moving into an office where free rent is provided will be responsible for the cost of their name vinyl.
- Agents moving into an office with 3-4 months of free rent will have the cost of their name and title vinyl covered by Keller Williams Integrity Realty.
- What’s Included: Agents can purchase a vinyl displaying their name and title.
- Additional Customization: If an agent chooses to include their logo, they must pay the full cost of the customization.
- Important: Leases must be signed to have the agent's name placed on the door.
2. Moving into an Office with Paid Rent
- Agents paying rent for their office will have the cost of their name and title vinyl covered by Keller Williams Integrity Realty.
- Additional Customization: If the agent chooses to include their logo, they must pay the extra cost for the logo.
- Important: Leases must be signed to have the agent's name placed on the door.
3. Switching Offices at the Agent’s Request
- If an agent requests to switch offices, they will be responsible for the full cost of the new name vinyl.
- What’s Included: The agent can choose to display their name, title, and/or logo, but they must cover all associated costs.
4. Switching Offices at Keller Williams’ Request
- If Keller Williams requests that an agent switch offices, the cost of the name and title vinyl will be covered by Keller Williams Integrity Realty.
- Additional Customization: If the agent wishes to include their logo, they must pay for the additional cost of the logo.
Cost Responsibility Summary
| Scenario | Name/Title Cost | Logo Cost |
|---|
| Free Rent Office Move-In | Agent pays | Agent pays |
| 3-4 Months Free Rent Office Move-In | KW covers | Agent pays |
| Paid Rent Office Move-In | KW covers | Agent pays |
| Agent-Requested Office Switch | Agent pays | Agent pays |
| KW-Requested Office Switch | KW covers | Agent pays |
Process for Ordering Name Vinyls
1. Determine Cost Responsibility
- Review the scenario (e.g., free rent, paid rent, office switch) to determine whether Keller Williams or the agent is responsible for the cost.
- Confirm responsibility with the Team Leader and Agent Services Manager.
2. Submit a Name Vinyl Request
3. Confirm Pricing
- If the agent is responsible for part or all of the cost, the Operations Manager will provide a quote for the name vinyl and logo.
- The agent is responsible for direct payment to the vendor (if applicable).
4. Payment & Order
- Agents covering costs must pay the vendor directly.
- Orders will be processed by the Operations Manager once payment is confirmed.
5. Installation
- Once the vinyl is ready, it will be installed by the office’s approved vendor to maintain consistency and professionalism.
Frequently Asked Questions (FAQ)
1. Who pays for the name vinyl if I’m moving into a free rent office?
- If you’re receiving free rent, you are responsible for the cost of the name vinyl.
- If you’re receiving 3-4 months of free rent, Keller Williams will cover the cost of your name and title vinyl.
2. Can I add my logo to the vinyl?
- Yes, but you are responsible for paying the additional cost of the logo, regardless of the scenario.
3. Do I need to sign a lease to have my name placed on the door?
- Yes, a signed lease is required before the name vinyl is ordered.
4. What if I request to switch offices?
- You will be responsible for the full cost of the new name vinyl, including your name, title, and any logo customization.
5. What happens if Keller Williams requests that I switch offices?
- Keller Williams will cover the cost of your name and title vinyl, but you must pay for the additional cost of adding a logo.
6. How long does it take to have the vinyl installed?
- Installation timelines depend on vendor availability. The Operations Manager will provide updates once the order is placed.
If you have questions about the name vinyl policy or need to request a vinyl, contact:
- Team Leader/ Office Manager - andrewo@kw.com
- Operations Manager – operations@kwintegrity.ca
- Agent Services Manager - agentservices@kwintegrity.ca
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